Image: iStockphoto.com/5432action If you're like me, you often need to jot down notes that are specific to an email conversation. A thread might last for days and with each new message, I gather more information that can't easily be added or tracked by renaming a flag or category. Remembering details isn't a problem for one conversation, but multiply that effort by several and brain fog soon settles in. What I need is a way to annotate individual messages: I might want to track what I've done, what I'm doing, and what I plan to do next, within the context of that conversation. I need to do that for many conversations at the same time. That way I waste far less time waiting for the '.now where was I?' Haze to lift. Unfortunately, annotating an Outlook message or thread isn't easy. So in this article, I'll show you five ways to add meaningful information to a message. If you're like me, you'll end up relying on one method more than the others, but they can all be useful. More about Office • • • • I'm using Outlook 2016 (desktop) on a Windows 10 64-bit system. Most of these techniques can be used in earlier versions. There's no demonstration downloadable file; you won't need one. Because flags are limited and categories aren't easily available in IMAP accounts, I'm not covering those options. However, both features are available in Mail. Simply substitute the flag or category name with your note text. In Outlook 2016, select the All drop-down at the top of the message list and then select Unread Mail. In Outlook 2016, 2013, and 2010, select the Filter Email drop-down in the Find group on the ribbon and select Unread. Badge Count reflects all unread mail from your mail account(s), or just unread mail in your Focused Inbox. To learn more about Focused Inbox, please click here. 1: Change the subject Etiquette suggests that you change the subject text when you change the topic of an existing thread. You can use this same technique to display a short note to yourself, but use this method only when you know you won't be replying to the message, because your note will go with your reply. Why is there no backup option on passport for mac. Suddenly I no longer can backup. I have used less then 1/2 the available s… The problem is after owning this WD My Passport device - Backup is no longer an available option. This method has limited use because the note must be short, but you can sort, group, and search for common notes. In the absence of easy-to-use categories and flags in IMAP accounts, it's an easy-to-implement alternative. SEE: (ZDNet) 2: Modify the message You can add a note to the body of the message. Again, don't do this if there's any possibility that you might eventually respond to the sender, because your note will go along too. This technique doesn't limit the number of characters, so you can add an in-depth note.
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